Privacy Policy

1. Who we are

This privacy policy applies to leadspot.biz, operated by Leadspot B.V. ("Leadspot", "we", "us"). Leadspot is registered in the Netherlands and acts as the data controller for personal data collected through this website.

Contact: hello@leadspot.biz.

2. What data we collect

We collect information you provide and technical information needed to operate and measure this website:

• Contact form submissions. When you submit the form on /contact, we collect your full name, work email, and message.
• Email correspondence. If you email hello@leadspot.biz, we receive your email address and the contents of your message.
• Server logs. Our hosting provider (Vercel) records standard server logs including IP address, browser type, referring page, and timestamp. These are used for security and operational purposes.
• Cookies. See our Cookie Policy for the cookies we set.

We use the ChatGPT measurement pixel to send page views and confirmed enquiry or trial-signup events to OpenAI for advertising attribution. This includes browser and ad-click identifiers and technical request information. Our event code does not include your name, email address, or message. Advertising measurement is on by default. There is no on-site advertising preference control. Previously saved off preferences remain respected.

3. How we use your data

• To respond to your inquiry and follow up about working together.
• To maintain a record of business communications.
• To operate, secure, and improve the website.
• To measure which ChatGPT ads lead to visits and conversions, where measurement is enabled.
• To comply with legal obligations.

4. Legal basis (GDPR)

Where the GDPR applies, we rely on the following legal bases:

• Consent for non-essential cookies and any direct marketing.
• Legitimate interests for responding to inbound inquiries, security, and operating the site.
• Contract when you become a Leadspot customer.
• Legal obligation where retention or disclosure is required by law.

5. Who we share data with

We share personal data only with the service providers we use to operate the site and our business:

• HubSpot (United States). Form submissions are sent to HubSpot, our customer relationship and marketing platform.
• Vercel (United States). Our hosting and edge-network provider.
• Google (United States). For fonts loaded via Google Fonts and website usage measurement through Google Analytics.
• OpenAI. Receives advertising measurement events where the ChatGPT pixel is enabled.

We use these providers to operate our website and measure its performance. We do not sell personal data.

6. International transfers

Some of our processors are based in the United States. Where personal data is transferred outside the European Economic Area, transfers are made under the European Commission's Standard Contractual Clauses or another approved transfer mechanism.

7. How long we keep data

Contact form submissions and email correspondence are retained for as long as needed to handle your inquiry and for a reasonable follow-up period afterwards. If you become a Leadspot customer, we retain records for the duration of the engagement plus the periods required by Dutch tax and commercial law (typically seven years for financial records).

8. Your rights

If the GDPR applies to your data, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data, subject to our legal retention obligations.
• Restrict or object to certain processing.
• Receive your data in a portable format.
• Withdraw consent at any time, where processing is based on consent.
• Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or the supervisory authority in your country.

To exercise any of these rights, email hello@leadspot.biz.

9. Security

We use technical and organisational measures appropriate to the nature of the data we hold, including transport encryption (HTTPS), access controls on internal systems, and processor agreements with our service providers.

10. Children

This website is intended for business users. We do not knowingly collect personal data from children under 16.

11. Changes to this policy

We may update this policy from time to time. The effective date at the top of the page reflects the most recent change. Material changes will be communicated through the website.

12. Contact

Questions about this policy or about how we handle your data: hello@leadspot.biz.